Closing Date: 17 December 2020
Reference Number: RCL201203-1
RCL FOODS is on the hunt for an experienced Receipting Clerk to join our business. This position is based at our National Office in Westville, Durban and falls part of the Transactional Procurement Function. The purpose of this role is to execute the goods receipting of all National Office non stock items, services and finished products for resale.
Duties & Responsibilities
DAILY OPERATIONAL EXECUTION
Receipting of non-stock items, service items and finished product for resale in compliant and timely manner. Ensure compliance with established procedures and company standards including levels of authority. Ensure that high level of house-keeping are maintained.
The Receipting Clerk must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO. Once the PO has been identified, Receipting clerk who physically received the items must check the delivery note against the physical stock for following: Item correctness Quantity of Stock and Visual quality If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice. Once the Receipting Clerk is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department.
Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed. The invoice and applicable job card must be submitted to the Operational Procurement for receipting. The Receipting Clerk will capture the receipt on the ERP system. Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed. After completion of above steps, the Receipting Clerk must create a service entry sheet on the ERP system.
RECEIPTING OFFINISHED PRODUCT FOR RESALE
Same principles required as per above. Attention to detail on goods receipting batch numbers based on approved received by SHEQ Ensure receipting is completed with 24 hours of receipt of all relevant supporting documentation.
The Receipting clerk must create and / or capture the goods receipt on ERP system against the PO. Delivery note number must be included on Goods Receipt entry. For batch managed items, each batch must be captured on a separate line on the goods receipt. Once the goods receipt has been captured, the Receipting Clerk must write the Goods Receipt number onto the delivery note and file it. All delivery documents from the supplier must be filed.
EFFECTIVE TEAMWORK AND SELF-MANAGEMENT
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Manage colleagues expectations and communicate appropriately. Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Qualifications: Matric with Mathematics
Certificate or Diploma in Finance
Experience: Previous 1 year experience in a Finance / Similar environment would be advantageous.
Systems Skills Literacy
Numeracy Organisational awareness
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals