Administration Clerk: REF NO: 3/1/5/1 – 20/80

 

CLOSING DATE : 27 November 2020

 

ADMINISTRATION CLERK: NEWS SERVICES REF NO: 3/1/5/1 – 20/80
Directorate: News Services
SALARY : R173 703 per annum (Level 05)
CENTRE : Pretoria

 

REQUIREMENTS :

Grade 12 with typing as a subject or any other related training course/ qualification that will enable the candidate to perform the work satisfactorily (NQF level 5). Special requirements: Knowledge and experience in executing secretarial duties. Knowledge of general office administration and ability to operate and organise office efficiently. Ability to conceptualise and initiate new innovative approaches to optimise the secretarial service provided to the manager and unit. Computer literate. Knowledge of Word, Excel and Power point. Language proficiency in
English (written and verbal). Analytical and innovative thinking ability as well as problem solving skills and interpersonal skills. Organizing, telephone etiquette and typing skills. High level of reliability. Ability to act with tact and discretion. Ability to work under pressure. Knowledge of documentation management. Good filing (electronic and manual) and problem solving skills. Ability to do research and analyse documents and situations.

 

DUTIES :

Provide a secretarial support service to the Directorate: News Services. Type routine notes, memos, letters and reports. Receive telephone calls and refer to the relevant role players. Finalise telephone queries. Operate office equipment and ensure that they are in a good working order. Record engagements of the Director and assist in the management of his/her diary. Clear the Manager’s desk daily. Attend to incoming and outgoing correspondence. Manage the safekeeping of documents and general assets in the unit. Draft routine documents as requested. Arrange travel and accommodation and process subsequent travel claims and currency reconciliation for the unit. Be responsible for all financial administration tasks in the unit. Handle procurement of stationary, refreshments etc. Set up meetings, including arrangement of meeting rooms, equipment and catering, notify attendees and circulate material. Collect agenda items. Compile agendas and minutes. Provide a reception, communication and co-ordination service as well as office security service.

 

ENQUIRIES : Ms R Moodley Tel No: (012) 473 0263

 

NOTE : This post is earmarked for Coloured, Indian and White Male/Female. People with disabilities will be given preference regardless of Race.

 

APPLICATIONS : The DG of Government Communication and Information System, PrivateBag X 745, Pretoria 0001, or hand deliver to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria.

FOR ATTENTION : Mr S Ndlovu

 

Applications must be submitted on form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.

 

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