Sasol Is Hiring: Clerk

Geographical area:               Secunda, Mpumalanga, South Africa

Closing Date:                         9 December 2019

ABOUT THE ROLE / PURPOSE OF THE JOB
To provide administrative services to the Area Manager and enable the administrative efficiency and compliance of the Section/department; whilst providing administrative support functions.

FUNCTIONAL OUTPUTS

PPE ordering, issuing and record keeping

• Yearly personnel issuing
• Ordering when requested (special PPE)
• Ensure Line manager have record for personnel and all documents signed off
• Inventory tracking of all PPE & EquipmentProduction material used during normal operations

• OrderingMaterial ordering

• As requested by Line manager & Area managersBBS

• Load on system
• Tracking on outstanding BBS and send communication on a Weekly basis for Area Manager with personnel who have not done BBS
• Keep record
• Compiling of weekly reportLine Manager weekly inspection file

• Document all the deviations from the weekly inspection
• Ensure all deviations has Notification numbers
• Keep track of unresolved deviations per area or equipment
   
  Line Manager files for task executor, standby, recipient, gas tester

• Ensure all is up to date and authorization not expired
• Update when there is new personnel added
• Ensure that all personnel are authorized as per their job profile and level
• Arrange with training where necessary for training and authorization (PTW for task executor and permit issuer)
• Load the authorizations in IMSOperational document filed during normal operations (log sheet, TRA, checklists)

• File filled documents on a weekly basis and load on IMS
• Ensure documents used are latest revision (no old documents should be at the files at the control room)
• Ensure that all latest revisions of documents are available at the control room (Hard Copies)Documents on IMS

• All operational documents must be loaded in the IMS (index must be created)
• All IMS documents to be loaded when there are any changes
• Blank lists to be on IMS and changed when there is a new revision
• Get guidelines from the IMS coordinator on documents that must be in the IMS and ensure all is loaded
• Assist Line Manager/Area Manger in completing or follow-up on the IMS next steps
• Assist Line Manager/Area Manager in application for authorization
• Ensure that audit deviations are correctedLeave Preparation

• Compile and update leave rosterHired labour

• Completing of application and loading requests for Hired Labour
• Overtime application and management
• Leave management
• Assist with the application processes
• Termination of contract assistanceOvertime applications

• Shift roster drafting for Hired Labour and their overtime application
• Applications on a monthly basis before the 8th of each monthShift communication session

• Take minutes during the communication session
• File the communication session in the IMS, include the attendance registerBuilding inspection and notifications

• Ensure all deviations reported in the building is leaded and repaired
• Follow up on notifications for the building
• Ensure latest copies are available and with the Line Manager/Area Manager
• Load TRA’s on IMS
• Assist with the updating of TRAPermit Audits

• Load on IMS and fileTraining

• Ensure training does not expire
• Ensure to book and assist with trainingSafety meeting

• Follow up on Line manager/Area Manager next steps completionNotifications

• Assist in tracking work not been completed and send information to management SAP

• Load all documents on SAP
• Update all documents as per needLine Manager

• Assist with all actions given by Line managerEBP

• Order all Plant related equipment and stock as per Line manager requestMeeting

• Update all needed attendance lists from meetingsPermit Tracking

• Permit tracking of projects on daily basis
• Reports compile with status of quantityDocumentation

• Scan in of blank lists
• Scan in of PDA’s
• Updating of IMS with documentationNext steps IMS

• Signed documents of next steps filling
• Uploading onto IMSGeneral office duties

• Agenda and Minutes

• Staff establishment/Org structure
• Personnel Information – monthly
• Acting’s
• Typing
• Arrange Meetings
• Load BCX request and Following Up
• Filling of Documents
• Following up of Documents
• Distribution of Information
• Give our information through to other departmentsJOB REQUIREMENTS

• In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria
• Drivers Licence
   
  Qualifications:

• Grade 12
• Relevant certificate/diploma/higher diploma will be advantageous
   
  Experience:

• 2-3 years’ relevant experience
• Experience in MS OfficeKEY COMPETENCIES REQUIREDSelf-mastery
  • Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting.Note: Failure to provide Sasol with truthful information and valid documents will render your application null and void.

Apply Now