Geographical area:               Secunda, Mpumalanga, South Africa

Closing Date:                         9 December 2019

To provide administrative services to the Area Manager and enable the administrative efficiency and compliance of the Section/department; whilst providing administrative support functions.




PPE ordering, issuing and record keeping

  • Yearly personnel issuing
  • Ordering when requested (special PPE)
  • Ensure Line manager have record for personnel and all documents signed off
  • Inventory tracking of all PPE & EquipmentProduction material used during normal operations
  • OrderingMaterial ordering
  • As requested by Line manager & Area managersBBS
  • Load on system
  • Tracking on outstanding BBS and send communication on a Weekly basis for Area Manager with personnel who have not done BBS
  • Keep record
  • Compiling of weekly reportLine Manager weekly inspection file
  • Document all the deviations from the weekly inspection
  • Ensure all deviations has Notification numbers
  • Keep track of unresolved deviations per area or equipment
    Line Manager files for task executor, standby, recipient, gas tester
  • Ensure all is up to date and authorization not expired
  • Update when there is new personnel added
  • Ensure that all personnel are authorized as per their job profile and level
  • Arrange with training where necessary for training and authorization (PTW for task executor and permit issuer)
  • Load the authorizations in IMSOperational document filed during normal operations (log sheet, TRA, checklists)
  • File filled documents on a weekly basis and load on IMS
  • Ensure documents used are latest revision (no old documents should be at the files at the control room)
  • Ensure that all latest revisions of documents are available at the control room (Hard Copies)Documents on IMS
  • All operational documents must be loaded in the IMS (index must be created)
  • All IMS documents to be loaded when there are any changes
  • Blank lists to be on IMS and changed when there is a new revision
  • Get guidelines from the IMS coordinator on documents that must be in the IMS and ensure all is loaded
  • Assist Line Manager/Area Manger in completing or follow-up on the IMS next steps
  • Assist Line Manager/Area Manager in application for authorization
  • Ensure that audit deviations are correctedLeave Preparation
  • Compile and update leave rosterHired labour
  • Completing of application and loading requests for Hired Labour
  • Overtime application and management
  • Leave management
  • Assist with the application processes
  • Termination of contract assistanceOvertime applications
  • Shift roster drafting for Hired Labour and their overtime application
  • Applications on a monthly basis before the 8th of each monthShift communication session
  • Take minutes during the communication session
  • File the communication session in the IMS, include the attendance registerBuilding inspection and notifications
  • Ensure all deviations reported in the building is leaded and repaired
  • Follow up on notifications for the building
  • Ensure latest copies are available and with the Line Manager/Area Manager
  • Load TRA’s on IMS
  • Assist with the updating of TRAPermit Audits
  • Load on IMS and fileTraining
  • Ensure training does not expire
  • Ensure to book and assist with trainingSafety meeting
  • Follow up on Line manager/Area Manager next steps completionNotifications
  • Assist in tracking work not been completed and send information to management SAP
  • Load all documents on SAP
  • Update all documents as per needLine Manager
  • Assist with all actions given by Line managerEBP
  • Order all Plant related equipment and stock as per Line manager requestMeeting
  • Update all needed attendance lists from meetingsPermit Tracking
  • Permit tracking of projects on daily basis
  • Reports compile with status of quantityDocumentation
  • Scan in of blank lists
  • Scan in of PDA’s
  • Updating of IMS with documentationNext steps IMS
  • Signed documents of next steps filling
  • Uploading onto IMSGeneral office duties
  • Agenda and Minutes
  • Staff establishment/Org structure
  • Personnel Information – monthly
  • Acting’s
  • Typing
  • Arrange Meetings
  • Load BCX request and Following Up
  • Filling of Documents
  • Following up of Documents
  • Distribution of Information
  • Give our information through to other departmentsJOB REQUIREMENTS
  • In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria
  • Drivers Licence
  • Grade 12
  • Relevant certificate/diploma/higher diploma will be advantageous
  • 2-3 years’ relevant experience
  • Experience in MS OfficeKEY COMPETENCIES REQUIREDSelf-mastery
    • Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting.Note: Failure to provide Sasol with truthful information and valid documents will render your application null and void.

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