Old Mutual Is Hiring: Personal Assistant

This role performs secretarial duties for a senior employee. The incumbent is individually accountable for achieving results through own efforts.
· Performs secretarial duties for a senior employee.
· May also assist with personal tasks for manager.
· Manages queries on behalf of manager and performs delegated tasks.
· Ensures senior is equipped with necessary documentation to proceed with meetings.
· Manages diaries.
· Communicates with suppliers and other departments.
· Set up meetings and meeting related tasks such as setting up equipment and agendas, distribution of minutes and formatting presentations.
· Ensure office logistics run smoothly (Photocopier, air conditioning, stationary etc.).
· Management of manager’s diary and deal with filing.
· Manages all phone calls.
· Performs basic events management functions (year end, team builds, conferences etc.).
· Do all travel arrangements for managers.
· Account management and payment, maintain headcount and other reports.
· May work for more than one manager and may manage junior staff (e.g. messenger).

KRA’s

Administration & Support
· Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
· Responsible for office infrastructure, e.g. office equipment and ordering of stationery
· Ensures senior is equipped with necessary documentation to proceed with meetings.
· Manages diaries.
· Manages queries on behalf of manager and performs delegated tasks.
· May also assist with personal tasks for manager.
· Performs secretarial duties for an executive or senior employee.
Personal Effectiveness
· Accepts and lives the company values.
· Accountable for service delivery through own efforts
· Collaborates effectively with others to achieve personal results.
· Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.
· Makes increased contributions by broadening individual skills.
Relationship Building
· Maintains professional internal and external relationships, at management level.
· Builds and maintains relationships with suppliers and venue coordinators.

 

Job Requirements

· Matric
· Proficiency in MS Office.
· Preference for Secretarial or Office Admin qualification.
· Min 3 years PA experience advantageous
· Some technical knowledge about area of operation

Additional Details

 

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