The main purpose of the job is to perform mostly administrative task but not limited any technical tasks. He/she will receive training in VGRE and Finance systems.

Reporting: The role will report to the General Manager: Real Estate

Job Objectives

  • Accurately and timeously update the data JLL system
  • Support in managing building maintenance projects, both LTM and STM.
  • Support in selection of and negotiations with suppliers, in close cooperation with IPS (when they are present in the market).
  • Manage appointed suppliers and evaluate performance in conjunction with IPS.
  • Support Property Project Manager to deliver property projects.
  • Participate in negotiating lease agreements for new site acquisitions; site rent reviews; and renewals.
  • Maintain records, reports and files according to local legal & business needs and RE internal demands. Populate internal data capture systems, as applicable.
  • Keep track of and comply with relevant authority demands and property legislation
  • Manage the work in accordance to the Volvo Group processes
  • Engage with and input into Healf&Safety activities at sites, as required.
  • Compile information for RE property masterplan and to maintain the plan.
  • Support in conducting property assessments in line with agreed frequencies.
  • Responsible for the ordering process in the purchasing system regarding daily operations and specific projects.
  • In dialogue with the purchasing department (IPS) -when they are present in the market- secure that the purchasing process is followed in order to avoid incorrect costs/invoices, etc.
  • Handle the correct processing of invoices to ensure accurate posting to accounts.
  • Update project management systems (e.g. VGRE Project) to ensure accurate cost posting & payment plans per project, with support of Property Project Manager if applicable. Update according to requested frequencies and deadlines.

Education & Job Experience

  • Must have a Diploma in Quantity Survey.
  • Must have a drivers licence.
  • Must be able to travel nationally.

Job Knowledge & Skills

  • Previous experience on SAP Finance will be an advantage.
  • Interpretation of technical drawings.
  • Excel, Word and Powerpoint
  • Project planning
  • Report writing

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer.


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